Instructions for Bulk TIN Matching

Avoid costly IRS TIN mismatch penalties—use Sovos 1099 Pro's Bulk TIN Matching Service! Bulk TIN checking is an essential compliance and risk mitigation service that identifies Recipient Name/TIN mismatches prior to filing with the IRS. Penalties can be assessed at up to $580 per record at the IRS's discretion. 

Bulk TIN uploads must be submitted via the software’s built‐in Bulk TIN Match Upload Wizard. As of August 2022, the Service Bureau cannot accept nor process manual file submissions (e.g., .txt, .csv, or .xlsx files). For customers not interested in purchasing our software or submitting via the Wizard, Sovos 1099 Pro suggests www.TINCheck.com for bulk and individual Name/TIN validations. 

OFFER DETAILS

  • Available to current 1099 Pro, 1042‐S Pro, and Corporate Suite software customers.
  • $150 per file. Each file can contain up to 100,000 records.
  • Additional fees apply if the file is greater than 100,000 records.
  • Approximately 24 hour turn‐around time.
  • No appointment required for Bulk TIN Match uploads.

Users are responsible for ensuring that their Bulk TIN Match submissions comply with the terms of the IRS TIN Matching Program. Direct questions to your CPA or tax attorney. Sovos 1099 Pro does not offer accounting or legal advice. 

BULK TIN MATCH UPLOAD WIZARD

In 1099 Pro, 1042-S Pro, or Corporate Suite software use the Bulk TIN Match Upload Wizard to create and submit your data. View the Bulk TIN Match Upload Wizard video tutorial at https://youtu.be/SmwG2V2NpNY or search "Bulk TIN Match Wizard" in your software help file.

For customers interested in using our software strictly for Bulk TIN Matching, view our Bulk TIN Match Upload - Workaround Option .

BULK TIN MATCH RESULTS 

  • Results are returned via email, typically within 24 hours. Please check your spam folder for this email.
  • On occasion, some users may not receive their results email due to the ZIP file attachment. If you do not receive your results within 2 business days, email SB@1099pro.com for assistance.

Per IRS regulations, any duplicate TINs or Names in your file are automatically stripped prior to transmitting to the IRS. Only the first instance of any specific TIN/Name will be included. Search "Stripped Records" in your software help file to learn more.

I HAVE MY RESULTS - NOW WHAT?

Your results file details any recipient with a name/TIN mismatch. Search "Bulk TIN Results" in your software help file and review Common Reasons for Name/TIN Mismatches. Carefully review each recipient against their on-file Form W-9 to isolate the error(s).  If you cannot determine the error (or do not have an on-file W-9), issue a new Form W-9 and track responses via your 1099 Pro software's built-in TIN Management Utility. Should you receive an IRS penalty notice, you must be able to document that you have performed your due diligence in attempting to obtain accurate recipient name/TIN data. 

TIN Management Utility

1099 Pro Professional, Enterprise, and Corporate Suite software include a user-friendly TIN Management interface to create, issue, and track the following types of information requests:

  • W-9 Request for Taxpayer Identification Number and Certification
  • W-9S Request for Student's or Borrower's Taxpayer Identification Number and Certification
  • W-8 Series (Corporate Suite Edition only)
  • First and Second B Notices for Backup Withholding

The Service Bureau offers TIN Compliance mailings (includes Forms W-9 and B Notices) at very competitive rates! Mailings are generated via 1099 Pro's Information Request Wizard and responses are easily tracked at the Manage Information Request screen. Email the Service Bureau at SB@1099Pro.com for details on this service.

  • No labels