1042-S 2018

IRS Release Status:FINAL

Sample Excel Import File: 1042-S

What's New for 2018

2017 Box 11 has now moved to Box 9: Overwithheld tax repaid to recipient pursuant to adjustment procedures
2017 Box 9 has now moved to Box 11: Tax paid by Withholding Agent

Import Form Fields:

Field Name	Size	Type	Description	Notes
See Form Filer Common Fields			Filer fields common to all form types.
See Recipient Common Fields			Recipient fields common to all form types.
Unique Form ID	10	Numeric	Unique Form Identifier	A withholding agent must provide a unique form identifier number on each Form 1042-S that it files in the box provided at the top of the form. The unique form identifier must: Be numeric (for example, 1234567891), Be exactly 10 digits, and Not be the recipient's U.S. or foreign TIN. The 1042-S software will auto-assign Unique Form Identifiers if they are not included in the import file.
Box 1 Code	2	Text	Income Code	See IRS instructions
Box 2 Amount	12	Amount	Gross Income
Box 3 Checkbox	1	Checkbox	Chapter 3 Indicator	X / Y / T / 1 = Checked
Box 3a Code	2	Text	Chapter 3 Exemption Code	See IRS instructions
Box 3b Number	4	Numeric	Chapter 3 Tax Rate	Tax Rate as a two-digit whole number and two-digit decimal
Box 4 Checkbox	1	Checkbox	Chapter 4 Indicator	X / Y / T / 1 = Checked
Box 4a Code	2	Text	Chapter 4 Exemption Code	See IRS instructions
Box 4b Number	4	Numeric	Chapter 4 Tax Rate	Tax Rate as a two-digit whole number and two-digit decimal
Box 5 Amount	12	Amount	Withholding Allowance
Box 6 Amount	12	Amount	Net Income
Box 7a Amount	12	Amount	Federal Tax Withheld
Box 7b Checkbox	1	Checkbox	Check if tax not deposited with IRS pursuant to escrow prodecure
Box 8 Number	12	Amount	Tax withheld by other agents
Box 9 Amount	12	Amount	Overwithheld tax repaid to recipient pursuant to adjustment procedures (see instructions)
Box 11 Amount	12	Amount	Tax paid by Withholding Agent
Box 12b Code	2	Text	Withholding Agent's Chapter 3 Status Code .	See IRS instructions
Box 12c Code	2	Text	Withholding Agent's Chaper 4 Status Code	See IRS instructions
Box 13b Code	2	Text	Recipient's Country Code	See IRS instructions
Box 13e TIN	11	Number	Recipient's U.S. TIN, if any
Box 13f Code	2	Text	Recipient Chaper 3 status code	See IRS instructions
Box 13g Code	2	Text	Recipient Chaper 4 status code	See IRS instructions
Box 14a Name	40	Text	Primary Withholding Agent's Name (if applicapable)
Box 14b TIN	11	Number	Primary Withholding Agent's EIN
Box 15 Checkbox	1	Checkbox	Pro-rata Basis Chkbx	Pro-rata Reporting See IRS instructions
Box 15a TIN	11	Number	Intermediary flow-through's name
Box 15b Code	2	Text	Intermediary’s or FTE’s Chapter 3 Status Code	See IRS instructions
Box 15c Code	2	Text	Intermediary’s or FTE’s Chapter 4 Status Code	See IRS instructions
Box 15d Name	40	Text	Intermediary/Flow-Through's Name
Box 15e GIIN	19	Text	Intermediary or FTE GIIN	Global Intermediary identification Number (GIIN)
Box 15f Code	2	Text	NQI/FLW-THR/PTP Country Code	See IRS instructions
Box 15g TIN	22	Text	Recipient’s Foreign Tax I.D. Number
Box 15h Address	40	Text	NQI/FLW-THR/PTP Address Line-1
	40	Text	NQI/FLW-THR/PTP Address Line-2
Box 15i City	40	Text	NQI/FLW-THR/PTP City
Box 16a Name	40	Text	Payer's Name
Box 16b TIN	11	Text	Payer's TIN
Box 16c GIIN	19	Text	Payer's GIIN
Box 16d Code	2	Text	Payer's Chapter 3 Status Code	See IRS instructions
Box 16e Code	2	Text	Payer's Chapter 4 Status Code	See IRS instructions
Box 17a Amount	12	Amount	State income tax withheld
Box 17b State No.	10	Text	Payer's State Tax Number
Box 17c State	2	Text	Payer's State Code	See IRS instructions
See Form Common Fields			Form fields common to all form types.

IRS Release Status:FINAL

Sample Excel Import File: 1042-S

Import Form Fields:

1042-S Form:

IRS 1042-S Form: 1042-S Form

IRS 1042-S Instructions: 1042-S Instructions